Northwest Kidney Centers is seeking a full-time Executive Assistant to support our Chief Nursing Officer (CNO) and VP of People and Culture in our Burien Pavilion. This role may work between Burien Pavilion and our Seattle Kidney Clinic location.
Shift
Full-time, Monday - Friday, 8 - 4:30 p.m.
Purpose:
The Executive Assistant (EA) supports mainly the VP Human Resources and Chief Nursing Officer (CNO) and may back up one or more NKC executives as needed. The EA may serve as Board of Trustee and NW Kidney Care Alliance (ESCO) liaison and serve as an administrative contact; work on administrative projects, i.e. taking minutes, self-evaluation surveys, Board of Trustee management and retreats, luncheons, and occasional on and offsite events; and work on supporting the organization’s efforts to build and effectively analyze data analytic, writing and presentation projects; and other projects as assigned.
The position is responsible for facilitating executive office activities and communications with other persons or organizations, and for performing confidential and/or other project assignments directed by the executive. The Executive Assistant may also address non-routine matters and handle confidential and sensitive information. The Executive Assistant deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Independent, confidential, and solid judgment is required to plan, prioritize, and organize a diversified workload, and with a focus on continuous improvement to executive office practices and procedures.
The position is responsible for administrative support services required for day-to-day responsibilities of the executive and the Board subcommittee they serve and/or NKC executive activities, and for participating in and planning meetings, conferences, including special occasions and events, within NKC and off-site. Typical planning responsibilities are:
- Coordinating and facilitating administrative and other related
- Coordinating Board and/or committee schedules with other NKC executives and others EAs and planning and implementing Board meetings and retreats. This individual will help build working relationships at all levels of the organization.
- Developing plans and arrangements for regularly scheduled meetings, including preparation, processing and distribution of materials, and planning for meeting schedules, rooms, catering, and recording
- The Executive Assistant may assist the Executive Assistant to the CMO in developing plans and arrangements and coordinating details for off-site meetings, events, and dinners including executive and Board retreats; maintaining budgets and ensuring they are adhered to; selecting catering companies to prepare food for events, visiting venue to plan layout of seating and decorations, coordinating and monitoring timelines to ensure deadlines are met; coordinating presentations with a/v equipment (computers, projectors) and other display materials; negotiating and securing event space, designing save the date and event invitations, sending out invitations and managing rsvp lists, coordinating event logistics including registration and attendee tracking, presentation and materials support and pre- and post-event
Education & Experience:
- Bachelor's degree preferred
- The Executive Assistant should have strong work tenure: five - seven (5+) years of experience supporting senior management or executive experience with responsibilities for administrative support to a C-suite executive and extensive history demonstrating experience in working well with the public.
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Benefit offerings for eligible employees (.6-1.0 FTE):
- Choice of 3 medical insurance plans through Kaiser Permanente (PPO, HMO & HDHP)
- Delta Dental
- Vision Services Plan
- 401 Retirement match and discretionary match
- Disability benefits such as Short-term & Long-term Plans
- Life & AD&D Plans
- Educational Assistance/Tuition Reimbursement of up to $4,000 annually
- Employee Assistance Program
- Flexible Spending Account
- Health Savings Account
- Transit Subsidy
- Paid Time Off which includes personal time off and Holidays. PTO will accrue bi-weekly and will be pro-rated based on the FTE. The accrual rate will be 8.93 hours each bi-weekly pay period for managers and directors.
About Northwest Kidney Centers
Founded in 1962 as the world’s first outpatient dialysis provider, Northwest Kidney Centers operates 20 dialysis clinics across the Puget Sound region in addition to hospital-based services and a large home-based dialysis program. We are a not-for-profit, community-based organization and consistently rank among the top dialysis providers in the United States in quality of care, patient outcomes and transplant rates.
At Northwest Kidney Centers, teamwork, integrity, respect, excellence and stewardship guide our approach to how we work. We differentiate ourselves by our patient centered approach and active commitment to advancing kidney research and dialysis innovation. Key to our success is the compassion and expertise of our dedicated team of staff that care for those we serve.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Preboarding Requirements: At Northwest Kidney Centers, we are committed to maintaining a safe work environment for all employees and patients. As part of our hiring process, we conduct pre-employment background checks, drug screenings (we do not test for THC), employment verification and references, which are contingent to be hired on with NKC. These checks ensure we are in compliance with regulatory requirements and uphold our standards of safety, excellence, stewardship, and integrity. We value transparency and respect your privacy; any information obtained during these screenings will be handled with the utmost confidentiality. Should you have any questions regarding this process, please feel free to reach out to our People Team.
Please note: To protect our vulnerable patient population and our workforce, NKC strongly encourages all staff to receive the COVID-19 vaccine.
